Sage Timberline Training: A/P Month-End Close

Timberline month-end close

Sage Timberline Training for Month-End Close

For the past twenty years, TAG has been providing outsourced accounting services and software solutions for the construction industry.  With expertise in accounting and construction, Plumb is also a reseller of Sage Construction Software products, specifically Sage 100 Contractor (Master Builder) and Sage 300 Construction and Real Estate (Sage Timberline).  In order to deliver the best construction services to our clients, Plumb has a full team of Sage Certified Consultants and Accountants who provide Sage Timberline training, consulting and outsourced accounting services.

Plumb has put together a series of Sage Timberline training manuals for assistance with Sage Timberline month-end close.   However, the setup for each client is unique.  The following notes give basic guidance on how to navigate Sage 300 CRE – Sage Timberline to enter common transactions, and run basic reports.  Job setup and Contract information is not included in these Sage Timberline training notes.

If you’re currently using Sage Timberline, you know that the Accounts Payable module puts you in charge of the entire payables process from invoices through approval, payment selection and check printing. Streamline your software setup with the Setup Wizard, and the Workflow Center provides instant access to the tasks you perform most often in an intuitive workflow layout.

For more information regarding Sage Timberline Accounts Payable, download data sheet.


Sage Timberline A/P Month-End Close Procedures:

Entering Invoices:

In AP > Tasks > Enter Invoices

This will bring you to the Enter Invoice grid.  Enter the Vendor, Invoice, Inv Date, Amount, Description, Pmt Date, Dsc Date (if any), and Acct Date, then Tab

This will bring you to the Invoice Distribution grid.  Enter the PO number, Job, Cost Code, Category, Account, and Amount.

*If job information was entered, the account number will prefill. 

*The description will prefill with the Description entered in the Enter Invoice grid.  You can enter a new description for each distribution line in the Invoice Distribution grid.  This can be helpful when an invoice is coded to multiple jobs or accounts.

Click Accept dist > This will return you to the Enter Invoice grid.

Click Accept invoice > This will bring you to the next line of the Enter Invoice grid

Once you are done entering invoices, click Finish


Selecting Invoices for Payment:

In AP > Tasks > Select Invoices to Pay > On-screen List.  This will bring up the Selection Criteria window.

Use this window to enter information for a specific vendor and/or job, then click Start.  This will take you to the Payment Selection window.

To select an invoice for payment, double click on the invoice or highlight the invoice and click Pay.

Once you have finished selecting invoices, click OK, then click Close.


Printing Checks:

In AP > Tasks > Print Checks

Select the Bank Account, enter the Starting check number, and enter the Check date

In the Select output for dropdown menu, select checks

Click Printer Setup to select a printer

Click Start to print the checks


Enter Credit Card Charges:

In AP > Tasks > Record Payments by Credit Card

Enter or select the Credit Card, enter the reference, date, vendor, and amount. Then tab.

Select the invoice that was paid or enter new invoice information.

Click Accept invoice, then click Accept payment


To run the AP Aging report:

In AP > Reports > Cash Management > Invoice Aging w/Cut-off Date


For further assistance with your Sage Timberline training needs, or questions regarding month-end close or the Accounts Payable module, contact TAG.

Click here for more Sage Timberline training notes

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