Managing Change Orders in Sage 100 Contractor

change orders in sage 100 contractor

How-To Manage Sage 100 Contractor Change Order Entry

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About Change Orders in Sage 100 Contractor:

A change order is a written document or order between the owner and the contractor signed by the owner and the contractor authorizing a change in the work and the charge for work not included in the contract’s original scope of work. A change order may be in the form of additional compensation or time; or less compensation or time known as a Deduction from the contract. Change order procedures and requirements are governed by contract terms and contract law, as well as various laws, which vary by jurisdiction, and for publicly funded projects.

Sage 100 Contractor Change Order Entry

The 6-4-1 Change Orders window provides functionality for managing changes to a prime contract or subcontract. Change orders allow you to track changes independent of a project’s budget, providing a clear audit trail for pending, approved, and refused changes. The 6-4-1 Change Orders window has two tabs, Prime Change Details and Budget and Sub Change Details. Depending on the type of change work you need to perform, you can enter change orders that alter the job’s budget, proposal, or subcontracts, or any combination of the three. On the Prime Change Details tab, you can enter changes to costs that affect the bid amount. In the Budget and Sub Change Details tab, you can enter cost changes that affect your budgeted costs such as subcontract changes, or work for which you do not want to charge the client. Change orders are closely integrated with subcontracts. When you create a change order using the 6-4-1 Change Orders window for a subcontract, information is displayed on the 6-7-1 Subcontracts window in columns named Changes, New Contract, and Remaining. This tight integration provides more control over your contracts and you’re invoicing by providing accessible information.

Prime Change Details Tab 100 Change order

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From approved prime changes, you can create receivable invoices, purchase orders and enter routing information when you select the Create A/R Invoice, Create Purchase Order or the Routing Information command on the Options menu. This information can also be entered by selecting the Invoice, PO and Routing Information Buttons at the bottom of the Window. Sage 100 Contractor will open the appropriate window and inserts the relevant information. To complete the invoice or purchase order, you enter the parts, any additional information or the routing information.

In the Budget and Sub Change Details tab, you can enter cost changes that affect your budgeted costs such as subcontract changes, or work for which you do not want to charge the client

Budget and Sub Change Details Tab

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100 Change order 2

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